Some programs use self-billing, which means the program owner creates an invoice in your name for each payout. When your required payout information is complete, Affonso generates this invoice automatically, so you do not need to prepare or upload a PDF.
The invoice identifies you as the supplier and the program owner's company as the recipient. Ask the program owner or your accountant whether self-billing is appropriate for you and whether you must keep any additional records.
Complete your payout information
Add accurate information before your next payout is created:
- Open Settings → Payout Information in the affiliate portal.
- Select Update.
- Enter your legal first and last name, address, city, and country.
- Add your company name, postal code, state, VAT ID, or tax ID where applicable.
- Save the changes.
Invoice text fields must use Latin characters. For an EU VAT ID, Affonso attempts a VIES check when you save. Enter the ID with its country prefix and make sure your country matches the VAT registration.
If an approved tax form locks your payout information, contact the program owner. The owner must reject or revoke that form before the protected details can be changed.
When the invoice is created
Affonso generates the invoice when the program creates your payout. It uses your saved details and the commissions included in that payout as a snapshot.
Updating your information later does not change an existing invoice. If a completed invoice contains incorrect information, contact the program owner before editing or using the PDF for accounting purposes.
How VAT can affect your payout
If the program owner is based in the EU, Affonso uses your saved country and VAT ID as follows:
| Your details | Invoice treatment | Payout total |
|---|---|---|
| No EU VAT ID, or you are outside the EU | No VAT shown | Net commission |
| EU VAT ID and a different EU country from the owner | Reverse charge at 0% | Net commission |
| EU VAT ID and the same EU country as the owner | Domestic VAT at the country's standard rate | Net commission plus VAT |
If the program owner is based in the United States, Affonso does not calculate or display EU VAT on the self-billing invoice.
These rules describe how Affonso prepares the document; they are not tax advice. Confirm your VAT registration, reporting obligations, and the invoice treatment with your accountant or the program owner.
Download the invoice
You can download the PDF after the payout is completed:
- Open Payments in the affiliate portal.
- Select the completed payout.
- Under Invoice, select Download Invoice.
While the payout is pending, Affonso tells you that the invoice will be available after completion. See View Payout History and Payout Statuses for more about payout stages.
If you see an invoice upload instead
The program is asking partners to supply their own invoices and is not using self-billing. Follow Upload a Payout Invoice to create and submit your PDF.
Contact the program owner if the invoice is missing after payout completion, contains incorrect details, or uses a VAT treatment you do not expect. Affonso provides the invoice workflow, but the program owner decides how its payout and accounting requirements are handled.
